About IPValue

Since 2001, IPValue has provided intellectual property (IP) commercialization management services for innovative high-technology enterprises. With a thoughtful and fact-driven way of working, we bring a wealth of knowledge to tailored relationships that help meet our partners' business goals.

Because patent licensing and IP monetization can be critical for innovation and business growth, our aim is to help our clients attain fair value on their terms. We have generated over $2.5B in IP revenue to date and delivered more to patent owners than anyone else in our industry, thanks largely to a people-first philosophy that is honest and authentic.

Position Overview

IPValue is seeking a highly organized, resourceful, and service-oriented Part-Time Legal, Executive, Database & Office Coordinator to support the immediate administrative and patent-information needs of the Bedminster team. The role will initially focus on executive, legal, licensing, travel, expense, filing, patent database support, and related administrative responsibilities. As the Bedminster office becomes fully operational, currently anticipated around January 2027, the position will also assume defined onsite office-services responsibilities.

Priorities may vary based on executive travel, filing deadlines, counterparty activity, database maintenance, meetings, and office needs. The Company will revisit the scope and weekly hours after the role has been operating to ensure the level of support remains appropriate.

Key Responsibilities - Immediate

Executive, Travel & Administrative Support

• Provide administrative support primarily to the SVP Legal and General Counsel and the VP, Licensing, with support to other team members as capacity permits.
• Coordinate calendars, meetings, conference calls, candidate interviews, and other scheduling needs for all IPValue personnel.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, meeting rooms, itinerary changes, and related logistics.
• Assist with complex international travel and meeting logistics as needed, including interpreters and other meeting-related services.
• Prepare and submit expense reports; collect, organize, and reconcile receipts; and respond to routine expense-report questions.
• Assist with vendor invoice submissions and other administrative processing as needed.
• Support Executive Assistants with annual holiday gift for partners and customers.
• Provide copying, scanning, document preparation, and other administrative support when needed.
• Administrative NJ Executive Administration online folder organization and maintenance.
• Work closely and collaboratively with the Executive Assistants throughout the company and to ensure shared, equitable workloads.
• Partner with the executive administrative team to support companywide administrative needs.
• Seamlessly serve as backup for other Executive Assistants when they are out of the office.
• Co-support the planning and execution of the company’s global offsite.

Legal Document, Filing & Correspondence Support

• Maintain and electronically file legal and business documents in the Company's document management system, including iManage, with timely follow-through on filing requests.
• Assist with legal document organization, retrieval, maintenance, and electronic filing of related materials.
• Perform word processing, document formatting, proofreading, and preparation of letters and other materials using Microsoft Word and Adobe.
• Prepare letters for signature, coordinate mail/FedEx shipments to U.S. and international destinations, track receipt when needed, and electronically file final materials.
• Assist with retrieving patent file histories and other documents through appropriate online systems when requested.
• Support legal and licensing administrative projects and other business-critical mailings as assigned.

Patent Claim Chart Database & Information Support

• Support the development, organization, and ongoing maintenance of a centralized patent claim chart database designed to track information on a patent-by-patent basis across the lifecycle of the Company's patent work.
• Create, populate, and maintain structured database records and tables capturing information from initial patent review by MTS team members through legal claim charting, assertions, licensing activity, counter-assertions, and litigation, as applicable.
• Track the status and history of claim charts beyond completion of the legal work, including where patents have been used in assertions and other relevant matters.
• Collect and organize prior art presented by counterparties and maintain associated Company responses so prior analyses and responses can be identified and reused efficiently in future matters.
• Review materials from counterparty meetings, including presentations and related documents; separate information by specific patent and categorize relevant content for entry into the database.
• Work with Legal, Licensing, and technical team members to track down source materials, validate information, and keep database records current and complete.
• Support the transition from existing Excel-based tracking to a more robust relational database or other technology-enabled solution, as directed by the Legal team.
• Assist with evaluating and implementing practical AI-enabled or automated workflows that may improve data capture, categorization, search, retrieval, and ongoing maintenance of patent-related information.
• Perform regular quality checks and daily or ongoing database maintenance to promote accuracy, consistency, completeness, and usability of the information.

Additional Office Services Responsibilities - When the Bedminster Office Is Fully Operational

Once the Bedminster office is fully operational, this role is expected to be primarily onsite (approximately 80% of working time) and may incorporate the following office-services responsibilities:

• Serve as a day-to-day onsite point of contact for routine office services, deliveries, and workplace needs.
• Coordinate with the selected food and beverage service provider for ordering, delivery, inventory monitoring, and regular restocking of kitchen and pantry items.
• Ensure kitchen, pantry, common-area, and routine office supplies are organized, appropriately stocked, and ready for employee use.
• Order or replenish office supplies that fall outside the scope of any managed food and beverage vendor.
• Support onsite meeting and office-event logistics, including room readiness, refreshments, and related supplies.
• Help maintain an orderly, professional, and welcoming office environment and coordinate with internal team members when an issue requires escalation.
• Absorb other appropriate office-based administrative responsibilities based on business needs and available capacity.
• Manage the building emergency procedures for the Bedminster location.

Requirements and Qualifications

• Demonstrated experience providing administrative, executive, legal administrative, office management, workplace services, or similar professional support.
• Ability to manage highly confidential information with professionalism, discretion, and unquestionable integrity.
• Strong organizational and prioritization skills with the ability to manage multiple requests, shifting priorities, and tight deadlines.
• Ability to work independently, exercise sound judgment, be resourceful, and identify when escalation or clarification is needed.
• Excellent interpersonal, verbal, and written communication skills, including strong spelling, grammar, proofreading, and attention to detail.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, Access, and PowerPoint, as well as Adobe.  In addition, be willing and able to learn new database and AI systems to ensure scalability of existing systems.
• Experience with document management systems such as iManage is preferred.
• Experience coordinating domestic and international business travel is preferred.
• Results-oriented and service-minded, with a high level of initiative, reliability, and follow-through.
• Advanced proficiency with Excel and comfort working with structured data, detailed records, and large volumes of information.
• Experience with databases, relational database concepts, Microsoft Access, or comparable data-management tools is preferred.
• Ability to learn patent-related terminology and workflows and accurately categorize technical and legal information; prior patent or intellectual property experience is a plus.
• Interest in using AI-enabled tools and automation to improve administrative and information-management workflows is preferred.
• Willingness and enthusiasm to learn new skills and contribute to the office and broader team in new ways.

Compensation & Benefits:

The salary range for this full-time position is $60,000–$90,000 annually, based on experience and qualifications. The position is eligible for employee benefits and a 401(k) plan with employer matching, subject to the terms and eligibility requirements of the applicable plans.